Grumpy Must Be a Make-You-Happy Customer Service Fanatic

Whenever I speak on the topic of customer service, I ask a few “audience participation” questions at the beginning to get the group warmed up and introduce my topic.

One of the questions often ask is, “How many of you get “Who’s the Boss” Customer Service? The level of customer service that says to you, This business really understand that I, the customer, am the boss. I give them every pay check they’ll ever get.”

How many of you get that kind of customer service most of the time? No hands go up.

When I say half the time, a few hands go up.

When I said 25%, a lot of times most of go up.

When I said 10% of the time, again, a few more hands go up.

Frankly, I am usually surprised by the number of people who say they receive “Who’s the Boss” customer service 25% of the time. For me, it’s more like 10%

I think it’s because I’ve harped on exceptional customer service so long that I have become jaded. Maybe my expectations of exceptional customer service have gone beyond what’s likely to happen.

I do get it 10% of the time, so I know it’s possible, so I’m going to keep my expectations high. I’m going to stay with my fanatical approach to exceptional customer service.

But I need to warn you, when you get to the point where I am, you’re likely to be grumpy more often because you’ll go into places wanting and expecting exceptional customer service, and you’re not going to get it.

Like today, when I went to lunch. Most of the time when I go shopping or to a restaurant, I’ll say something to the clerk whether the clerk says anything or not. You probably do the same.

But every once in a while, because I’m a customer service fanatic and teaches others how to deliver Make-You-Happy Customer Service,  I don’t say anything… just to see what happens.

I’m absolutely amazed at how often the clerk on the other side of the counter says absolutely nothing.

OK, I really don’t get Grumpy because I know that my clients who practice Make-You-Happy Customer Service love competing with, and beating the competition who doesn’t.

You can get my book, The Happy Customer Handbook for free, just click here. I simply ask that you pay $2.97 for shipping and handling.

Create an Experience

My wife, Patty, and I spent almost all of April on a vacation in Australia, Indonesia and Singapore.  Here’s a customer service lesson from that amazing trip.

Today in lots of businesses, it’s about, The Experience. People shop at Cabela’s and Bass Pro Shop for the experience.  American Girl Doll is about the in store experience.  When my wife and I we in London last year, regardless or the time of day, the line to get into the Lego store was at least 50 long.

Cruising on The Crystal Symphony is all about the experience.

Can you make what you do an experience?

Follow along with me. You’ll see exactly what I mean. Go to the internet, get Louis Armstrong’s, “What a Wonderful World” and start playing it now.

Picture this. You grew up in a lower income family. The address on my birth certificate is #9 Fink Trailer Court, Minot, ND. Vacations were great. I loved them. I got to see my cousins. But visiting far off lands was for rich people – certainly NOT ME. I certainly never pictured myself on a luxury cruise ship in Bali, Indonesia. You’ve just had a wonderful time ashore discovering a new exotic land. You’re dressing for a casual dinner. You realize you’re leaving port so you step out onto your balcony as the sun sets and you hear Louis Armstrong’s, “What a Wonderful World” playing over the ships speakers. As I’m writing this today, I tear up.

“I see trees of green, red roses too
I see them bloom for me and you
And I think to myself what a wonderful world

I see skies of blue and clouds of white
The bright blessed day, the dark sacred night
And I think to myself what a wonderful world

The colors of the rainbow so pretty in the sky
Are also on the faces of people going by
I see friends shaking hands saying how do you do
They’re really saying I love you

I hear babies crying, I watch them grow
They’ll learn much more than I’ll never know
And I think to myself what a wonderful world
Yes I think to myself what a wonderful world”

Now you hear a winsome single cry from the ships fog horn.

By the time we left our last port everyone was outside to hear Louis Armstrong and wipe away tears. No one on that cruise will ever hear that song again and not think of their Crystal Cruise.
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Then later that night, after leaving our last port the ship’s captain gives delivers toast.

“Here’s to tall ships.
Here’s to small ships.
Here’s to all the ships on the sea.
But the best ships are friendships so
Here’s to you and ME!
Until we meet again.”

And yes, we made new friends. With only 850 passengers, verses up to 6,680 on the biggest ships it was easy to meet people. We plan to visit Willie and Elaine Montgomery in Ireland in two years.

Please don’t miss this, again, the big thing for Crystal Cruises is doing high end cruising well, but the hook… the way they get you back and have your raving to other is the emotional experience.

I’m guessing they’ll book 20 cruises from people I’ve told about Crystal.

How can you create an emotional experience
for your customers, clients, patients or members?

On Crystal, it starts with the size of the ship. The Crystal Symphony has 850 passengers. An average cruise ship today has around 3,500 passengers and the largest have more than 6,000. With the smaller ship you see many of the same staff often. They get to know you and you get to know them.

When Patty and I were not with my brother and his wife and Tirso saw us he asked, “Where are Ron and Mary?” When he saw us in around the ship he’s exclaim, “It’s martini time soon. Will I see you on Lido deck?” That’s doing a little thing right… and it becomes a big thing.
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You also start seeing people who like to do the same things as you. The entertainment on the ship was fabulous and that’s where we met Willie and Elaine.
They had an early show and a late show every evening. Willie and Elaine, my brother and his wife, and Patty and I went to the late show and we always sat middle left. We were soon talking with Willie and Elaine all over the ship.

Follow this link and discover how to deliver
WOW, emotional customer service in your business.  

What Would Walt Do?

You may have seen that I’m leading a Customer Service Expedition to Disney World with my friend Vance Morris in February.

I’ve, mostly, been discussing it in my Customer Service tips and newsletters, but it’s critical to understand that ALL GREAT CUSTOMER SERVICE STARTS WITH GREAT LEADERSHIP.

While at Disney World, you’ll discover the secrets Disney leadership uses to get minimum wages employees (cast members) delivering, what is considered by many to be, THE MODEL for The World Best Customer Service.

My friend and mentor Dan Kennedy is a self described curmudgeon (a bad-tempered or surly person), yet he seldom goes on vacation anywhere other than Disney World. He says, “One of the reasons I go to Disney World is that I am never told no.”

Vance Morris, my co-host on our Disney Business Accelerator Service Boot Camp is a past ten year executive with Disney. I’ll be asking this question to Vance and other current Disney execs we meet with at the boot camp. “My friend says he comes to Disney World because he’s never to no. How do you train your team to not say no when the answer is no?”

What question will you ask the current
Disney execs when we meet with them?

P.S. February in Orlando sounds pretty nice eh?

What would Walt do
with your business or practice?

There is an insidious decline in customer and client service in America with many customer service departments focused on neither service nor customers. This gradual, seemingly harmless, decline may not be easily noticed, but it is having a grave effect on the profits of businesses across America. And if Walt Disney were to rescue some these laggards of customer service, here is what he would do…

The first thing Walt would do with your business is to infuse some magic into it. But not the magic that you may be thinking of… A different sort of magic.

You generally do not hear or use the word magic in business, unless of course you are a magician. You won’t find magic on a balance sheet or in a financial statement of any business. Most bean counters will probably not be able to measure the return on investment (ROI) for magic, nor is it depreciated or amortized over the next 20 years. How then, does the Disney company, a multi-billion dollar global enterprise manage to generate so much money around magic?

We all know that there really is no magic. Only the illusion thereof. To the audience the magic show is something that can be completely amazing, filled with wonderment and joy. Not knowing how the trick or illusion is performed is all part of the fun of a magic show. However, to the magician performing the show, the perspective is the polar opposite.

A magic show is merely a very systematic event, a series of repeatable steps designed to create a specific outcome; the delight and amazement of the audience. Now to answer the question posed above… Disney really has practical magic all figured out. I hate to burst your bubble, but contrary to popular legend, Disney does not have a mine where pixie dust is extracted and then showered on the cast members (Disney speak for employee) before every working shift. They just have a REPEATABLE, replicable system to perform their show.

It is practiced.
It is updated.
It is practiced again, and again and again.

Then it is performed. Whether it be at a restaurant at one of the resorts, an attraction at a park or the route the buses take, all the magic at Disney is created with repeatable, replicable, practiced systems.

The next thing Walt would do with your business would be to implement some WOW components to how you serve your clients. The question Walt would ask you is “how can you create an experience out of the mundane”

The Wow Component means not only to meet the expectations of your clients or guests, but to exceed them, on a repeatable and consistent basis. To be sure, there are many companies that may WOW their clients occasionally. Maybe the occasional “above the call of duty” experience. Getting upgraded for free on a flight, extra whipped cream on a sundae, or an employee just did everything possible to make an unhappy client, happier.

But to truly Disnify your business, you need to make exceeding your clients’ expectations your standard operating procedure. In order to consistently exceed your clients’ expectations, you must be dogmatic, strict and unyielding in your pursuit. Analyzing your clients’ experience (from their perspective, not yours), understanding your Client Compass (Needs, Wants, Stereotypes and Emotions) and committing every part of your business (Processes, Infrastructure, Design and Training) to creating a magical experience.

The next thing, Walt would introduce to your business is to have an obsession with details. Walt Disney was famous for his attention to every detail and he dictated that everyone had the same attention that he did.

Every business should be about the details. One small oversight of the smallest of details is the beginning of the end for you. You must be unwavering in your demand for adherence to every detail in your business.

One of the chief causes of failure today is the striving for unearned success. Doing just the bare minimum in providing service and then wondering why your client never calls you back. I recently had an appliance repair company come to the house to fix a noise in the drier. When they arrived the technician was in a clean uniform (it was already 2 oclock and he had been working), placed a mat on my porch to wipe his feet, placed a towel under his tool bag and used special mat to slide out the drier so he would not scratch the floor. Now mind you, the drier is in my basement on a concrete floor and he still used the special mat. Deciding on the right “level” for each thing we do is important.

Walt once said: even if I’m the only one that notices, some things are still worth doing, because I need to be prideful to be motivated. I’m paraphrasing, but I’m close. I have to be proud of what I do, at least comfortable with it, regardless of others’ appreciation. And if I lived on others’ appreciation, my service would be nowhere as powerful as it is. Few clients can appreciate every nuance, my reasoning and the psychology behind the service I provide, many take it for granted, hardly anybody faints from awe or gives my technicians standing ovation.

Walt would then create a Service Theme and Service Standards for your business. Disney’s Service Theme is “To create happiness for people of all ages everywhere.” Vaguely sounds like a USP, doesn’t it? This Theme is the foundation and prerequisite for all undertakings at Disney. Every decision made by the cast and management is measured against it.

Service Standards are then set to create the specific actions that are necessary to achieve the Service Theme. Disney has ONLY FOUR Service Standards. Here they are in order of importance: Safety, Courtesy, Show and Efficiency.

This is cut in stone.
It is immovable.
There is no questioning it.
This is the guiding principle for everything that happens at Disney.

Safety: Safety is built into everything they do. It is the first consideration when they are designing Rides and Resorts, Emergency Services, Environmental Protection, Prevention, Training and Policies & Procedures.

Courtesy: Courtesy is taught from day 1. The fundamentals include Treating every Guest as a VIP, knowing the answers to questions (or finding the answers), giving the personal touch, using friendly phrases and gestures and being aggressively friendly.

Show: Show is integrated into every element of setting and theme. This includes Cast Appearance, Costumes, Documentation, Show Quality reviews, Standards Manuals, and of course, Cast Members are performers as well as service providers.

Efficiency: Efficiency involves both the utilization of facilities and systems and the cast members who operate them. Points that are considered include: Capacity of Facility, Guest Flow Patterns, Sales, Speed of Service, Space Utilization and Operational Readiness.

In order to have over 75,000 employees providing a seamless, exciting and memorable experience to millions upon millions of people 365 days a year, you must have a systematic process to avoid the utter chaos that would ensue.

There are processes for every little thing that occurs at Disney. From putting air in bus tires, to the bus drivers’ greeting to guests, from how many lanes are needed at the entrance to the park to how the parking lots are filled up, there is a step-by-step, exacting procedure for each.

And as with any good plan, process or system, there are clog or combustion points, and breakdowns can occur. And instead of creating a happy memory for a guest, that clog point can turn a good day into a bad one rapidly. One example we worked on was the “Lost Car” problem.

Imagine if you will that you have rented a car, (Continued P10 – What Would Walt Do?)
that by the way looks like just about all the other rental cars in Orlando, and you parked it in a veritable ocean of other cars early in the morning. Then after 8, 10, twelve hours at the Magic Kingdom, they emerge only to forget where they parked. Was it Goofy 5, Pluto 4 or Daisy 9? (Disney names and numbers its’ lots after their characters). The tram drivers also announce those locations as guests board the trams, but still, cars are lost.

Now instead of leaving those sunburned, exhausted and weary tourists wandering will-nilly through the acres of parking lots, the cast came up with a fix of sorts. Since the parking lots are filled in a specific order, the tram drivers began keeping track of what lot and row they were in at the time the cars were parked in the morning. That list was then distributed to the next shift of parking attendants. So if the guest could remember at least an approximate time they arrived, they could narrow down where the car was.

Examining your processes and choke points could reveal some serious client and guest pain points.

Finally, and this really is the bottom line point: You are running a business. Disney, at the end of the day is a BUSINESS. And the whole point of running a business is to generate PROFIT. As of this writing, Disney has just increased it park entry tickets by another 5%, and NO ONE is complaining. If they are, they are doing so quietly, as the theme parks are having record attendance. Also, as of this writing, Disney announced that they have raised their stock dividends a whopping 34% after a year of record results.

IF that’s not a reason to Disnify your business, I don’t know what is.

Join Vance Morris, ten year Disney exec and me at Disney World Ferbruary 27 – March 2 and discover how to Disnify Your Business.

Get your Invitation and complete details at https://keithlee.com/disney-info.

In Customer Service and Fly Fishing, It’s the Little Things

Often it’s the little things that make a big difference in creating Make-You-Happy Customer Service.  It’s the difference between making your client fill out all the paperwork, or doing most of it for them.  In retail it can be as simple as telling the customer to “walk this way” and going with them to find what they are looking for instead of telling them which aisle to go to.  In any environment just doing slightly more than anyone else is willing to do will make you stand out.  Thirty-five years ago when I used to go around to retail store and sell label guns it was not only making repairs in the field but showing the client how to keep the labeler working smoothly so they didn’t waste time.

A client of ours Rolf Williams, with Jerrol’s Book and Office Supply, trains his staff to walk the client to the item while asking what they’re working on.  They have a lot of people working on arts and crafts coming into the store.  Rolf says more times than not this leads to sales of other products.  https://www.jerrols.com/

So, not only does doing the little things lead to customer service that creates happy clients, it often leads to sales right then and there.

I discuss this idea in my book The Happy Customer Handbook.  You can get it for free at www.TheHappyCustomerHandbook.com.  I just ask that you pay $2.97 to help with shipping and handling.

Secret #34 in the book is Do Macro and Micro Well.  When I talk about doing the macro and micro well, I mean doing the big things well, but also doing the little things well.  Disney is an excellent example of this.

For instance, Disney does big things like, ‘creating a new theme park’ incredibly well.  Their Animal Kingdom is an example of doing a big thing well.  That’s doing the macro well – – the easy to see things.  But what about the micro… the small things?  If you’ve ever been to a Disney theme park you’ve seen this in action.

Disney theme parks are among the cleanest places on earth.  Everything is picked up – almost spotlessly 24/7.  That’s one example of doing the micro well.  I use many Disney examples in our Customer Service training at American Retail Supply so our team knew about litter and Disneyland when a number of us went to the park together.

At Disneyland, a piece of litter is on the ground for only about three minutes before it is picked up.  One time, while we were in Los Angeles for a trade show, our sales team went to Disneyland.  While in line for Star Tours, I saw a piece of litter way in the back behind some of the props.  I told one of our sales reps, ‘I bet they don’t get that in three minutes.’  We rode the ride and when we were done, we saw the line was gone so we ran around to ride again.  As we ran through the line the second time, I saw the piece of litter was gone.  That’s doing the micro well!

Here’s another Disney example of doing the micro well.  Let’s say you go to Disneyworld in the morning, park your car, and take off for the theme park.  Before you even enter the theme park, you are going to be told seven different times where you parked.  They don’t want you to come out at the end of the day frustrated because you can’t find your car.

But what if you still forget where your car is?  What happens then?  You might go to a Disney employee (cast member) and say, ‘I can’t find my car,’ or maybe a Disney cast member will see you wandering around and say, ’Having trouble finding your car?’

The Disney cast member will then ask if you know the approximate time you arrived that morning.  He’ll then look at his log and find out where they were parking people at that time.  You’re going to find out that you were in ‘Pluto’ in aisle ‘J or K’.  And then he’s going to run you over there in his little cart and help you find your car.  That’s doing the micro well.

Do the big things well in your business, but don’t miss the small things.  Often the little things really make the difference.  Can you imagine how frustrated you would be if, after a long day at Disneyland, it took you two hours to find your car?  Versus wandering around for ten or fifteen minutes and someone helps you find your car in a way that would probably not happen anywhere else on earth.  You would tell dozens of people about your experience.

What does this have to do with Fly Fishing?  One day I told Travis that just about everything in fly fishing and marketing (I put customer service under marketing) relate and he gave me the same look I got when he was in high school.  The, “Ya sure old man” look.

Doing the micro well is an absolute must in fly fishing.  If you’re not a fly fisherman you might think that bait fishing (sitting in a boat fishing) and fly fishing are a lot alike.  The reality is most fly fishers are a bit anal retentive and often bait fisherman like to just sit back and wait for the fish to bite.  I have ADD and the ADD works well with fly fishers because you have to be detailed and always looks for the next thing.  So if you’re anal retentive and ADD like me, but need a way to relax try fly fishing.

To give you the idea of the detail you need to for fly fishing, one day while fishing the fish were feeding all around me.  I literally saw 3 or 4 round circles on the water’s surface from fish eating little teeny bugs.  I tried everything in my bag and I couldn’t catch anything.  Finally I was to the smallest little bug in my bag and still nothing.  Finally I tried snipping off the tiny tail off my tiny bug.  The tail was no bigger that the bottom of the y in this y… and BAM.  The very first cast I hooked an 18 incher and caught about 6 more before they quit eating.

Be sure to take care of the little things.  They can often make a big difference.  Learn more about doing the micro well in my book The Happy Customer Handbook.  You can get it for free at www.TheHappyCustomerHandbook.com.  I just ask that you pay $2.97 to help with shipping and handling.

 

 

Create Customer Service Legends

“Create Customer Service Legends” 

The goal of Make-You-Happy Customer Service is to create a culture in which exceptional customer service is the norm. A culture in which indifferent customer service is simply not an option. Creating Customer Service Legends is a great way to do that and here’s a great way to create customer service legends.

We encourage every team member to send an ‘Atta Boy’ or an ‘Atta Girl’ whenever they notice another team member who has gone ‘Above and Beyond’ in providing Make-You-Happy Customer Service to another team member, or client.

When someone sees that a team member has gone above and beyond they simply send an email to the entire company with the subject line ‘Atta Boy’ or ‘Atta Girl.’ This simple idea is one of the best things we’ve ever done to create a culture of providing exceptional customer service. With no effort from management our “Atta Girls” and “Atta Boys” keep our Make-You-Happy Customer Service philosophy in the forefront continually.

Here’s an ‘Atta Boy’ from Mark Turner about our POS tech crew. Remember, this gets sent to the entire company.

“I asked the tech guys if they could answer a question (no charge) for a prospect who has RMS from another vendor in one store and is adding a second store. Her current vendor could, or would not answer and she tried the online help at Microsoft to no avail. Our guys agreed to help her, Brian called and left a message, the prospect called back and Peter took care of her.

I talked to her today and she said, ‘He was wonderful! Your quote was a few hundred more than the other guys and money is tight, but you guys are getting the business for sure.'”

Here’s another ‘Atta Girl’ from Ariane in sales about Dorothy in purchasing. See the article below for a discussion about internal customer service.

“Thank you Dorothy for helping me enter a Lozier order. This is my first one and Dorothy took the time to come sit with me to make sure I understood how to enter the order so it made sense for sales, purchasing, and the client! Way to go, Dorothy for an “..and then some attitude”

Atta Boys and Atta Girls have been a great addition for our company and I bet they will be for yours also.

Implement ‘Atta Boys’ and ‘Atta Girls’ in your business.

You can get my hardcopy book (not an e-book), The Happy Customer Handbook, 59 Secrets to Creating Happy Customers Who Come Back Time and Time Again and Enthusiastically Tell Others About You at www.TheHappyCustomerHandbook.com. Your cost is $2.97 and that includes shipping and handling.

Email Sucks

In many cases, email is an absolutely terrible way to communicate effectively.  In the The Happy Customer Handbook I discuss “Putting You into Every Client Contact”. 

I discuss the fact that communication experts say that body language and intonation account for 90% of effective communication.  How does email fit into body language and intonation?  It doesn’t.  Often, email communication should be called email miscommunication.

I’ve actually had people tell me they didn’t like the tone of an email they received from someone.  I asked them to send me that email.  As someone not involved in the issue I saw no tone what-so-ever.

Sure, a great writer can put tone into their writings, but to expect that a particular email, that may or may not have been hugely important to the sender, that may have been composed in a matter of seconds was sent with a particular tone is, at best, a guess. 

I often remind our team at that “Email Sucks”.  If you have something important to say and it could be taken incorrectly, “Email Sucks!”

Also, unless you’re willing to upset the recipient much more than you can imagine, you should never send an email that is negative or critical.

Another, rule of thumb that we’ve found that works is, “If you go back and forth about something with email quit typing and get on the phone, or go see the person.”

 You can get my hard copy book (not an e-book), The Happy Customer Handbook, 59 Secrets to Creating Happy Customers Who Come Back Time and Time Again and Enthusiastically Tell Others About You for free at www.HowToControlYourBusiness.com.  I just ask that you pay $2.97 to help cover shipping and handling.

 “Do What You Do So Well
That People Can’t Help Telling Others About You” 

 Keith Lee
www.keithlee.com

Who’s Your Competition

The Competition is Anyone the Customer Compares You to

I learned this from Disney.  One of the ways people experience Disney is by telephone. Disney gets thousands of calls every day.  Many of the calls are from the same people who call businesses that are known for their great telephone service.  Businesses like LL Bean, Cabela’s, and FedEx.

So when the same people who call Cabela’s or FedEx, or anyone with superior telephone service, call Disney, Disney understands that they are being compared to the service people get when calling Cabela’s or FedEx.  Disney then does what they need to do to “compete” with FedEx’s telephone service.

So the lesson is, don’t just think of your competitors as the businesses that sell the same things you do.  Think of the competition as anyone who deals with your customers in any way. Learn the best practices from anywhere you can, determine how you can use them in your business, and implement them.

Here’s an example of how we did this in our business.  Many years ago, we did what everyone in our industry did.  When we got an order for a stock item it shipped two to four days later.  I happened to call Cabela’s to get some fly fishing supplies and they said the order would ship that afternoon.  So, thinking of what I learned from Disney, I said to myself, “We need to do that,” and we did.  Today if an order is received within 30 minutes of our FedEx pick up, it ships that day.

You can get my hardcopy book (not an e-book), The Happy Customer Handbook, 59 Secrets to Creating Happy Customers Who Come Back Time and Time Again and Enthusiastically Tell Others About You at www.TheHappyCustomerHandbook.com.  Your cost is $2.97 and that includes shipping and handling.

Exposed!!! Owner of Company Named, “Best Business To Work For In Washington State” is a “Ruthless Manager

It was reported today that Keith Lee, the owner of American Retail Supply, which was named the Best Small Business to Work for in Washington State by Washington CEO Magazine is a Ruthless Manager.

How is that?  How can the owner of the company named “The Best Small Business to Work for in Washington State” now be revealed as the co-author of the New Edition of No B.S. Ruthless Management of People & Profits?

It was revealed today that Dan Kennedy, the author of numerous No B.S. books, chose Keith Lee as the co-author for his newest edition of No B.S. Ruthless Management of People & Profits.

Our intrepid reporter, Lois Lane, caught up with Mr. Lee as he was sneaking into his office today and asked him how he could head the Best Business to Work for in Washington State and be a Ruthless Manager.

Mr. Lee replied… “I don’t choose the names for Mr. Kennedy’s books, and Dan and I don’t agree on everything, but when it comes to managing a business and the people in it; we agree much more than we disagree.”

Keith pointed to page 14 in the No B.S. book where Dan Kennedy writes about business owners, “And one thing they all have in common: gripes, complaints, disappointments, frustrations, pain and agony with regard to their employees.  Much of this has to do with unreasonable expectations and a misunderstanding of the actual nature of employer-employee relationships.  Some of it lies squarely at the fault of the business owner for failing in one or more of the Three Requirements for Having Employees: Leadership, Management, Supervision.”

Mr. Lee continued, “While I don’t think the nature of the employer-employee relationship need be as adversarial as Dan, the expectations and the nature of the relationship needs to be addressed during the employees’ first day of employment.  With our DVD training business owners who use our Make-You-Happy Management System set those expectations during the first hour of employment.”

Mr. Lee agrees wholeheartedly with Mr. Kennedy’s statement that business owners failing in one or more of the Three Requirements for Having Employees is the cause of many of their headaches.

Mr. Lee says, “Business owners usually lead, manage and supervise as they were led, managed and supervised, or how they learned in business school; neither of which work very well.”

Performance Reviews Suck

Mr. Lee pointed to Performance Management.  Every business owner knows that they need a Performance Management System but the only type of system they know about is Performance Reviews and they know that Performance Reviews Suck.  With this the business owner continues with Performance Reviews knowing that they suck, or they stop them altogether, and are left with no Performance Management System.

Mr. Lee informed this reporter than Dan Kennedy agrees that Performance Reviews are “like looking in your rearview mirror to drive your car.”  Mr. Kennedy’s tells the story of how the late Mike Vance, who worked personally with Walt Disney on the original Disney University and other projects, laughed and scoffed at standardized annual or quarterly ‘performance reviews.”

Mr. Lee’s management system replaces Performance Reviews with Personal Development Interviews.

Mr. Lee went on to explain.  “Just listen to what they’re called.  Which would you rather give… a Performance Review or a Personal Development Interview?  Would you rather review someone’s performance, or develop someone?

What if you’re on the receiving end?  Would you like your performance reviewed or would you rather have someone work proactively to develop you?

Which do you think gets better results, developing people and coaching them or reviewing their performance after the fact?

Traditional management focuses on catching people doing things wrong.  If every time I do something wrong the boss catches me, but he doesn’t catch me when I do things right, my creativity is stymied and I stop using my creativity, stop stepping out front, and stop helping the organization grow by using my creativity.

Conversely, when we start catching people doing things right, we encourage empowerment.  People start to do things in the organization.  Productivity improves on an ongoing basis.  Improvement doesn’t just come from management but from the whole organization interacting with each other and picking each other up.  The organization is permeated with a motivating environment.

Another benefit of this type of management is you create a learning organization.  Researchers tell us that as we move forward, people are going to stay with organizations where they have an opportunity to grow and learn.  There are going to be many more skilled positions than there are people to fill them.  And if there are a lot of skilled positions and not enough people to fill them, money isn’t going to make the difference.  Money is going to be a given.  You’re going to have to pay in the competitive market to get good people.  But they want to work in a place where they can grow, where they can enjoy themselves, where they can use their creativity to help the organization grow, and that happens in a learning organization.  That’s exactly why my company, American Retail Supply was named the Best Company to Work for in Washington, by Washington CEO Magazine.”

You can get Keith’s hardcopy book (not an e-book), How to Control Your Business and your Life, Proven Secrets to Creating Highly Productive Teams at www.HowToControlYourBusiness.com.  Your cost is $2.97 and that includes shipping and handling.

We Always Have Perfect Customer Service – NOT!

We Always Have Perfect Customer Service – NOT!

In all of my businesses, we make mistakes.    We spend lots of time and money to make our procedures as efficient and foolproof as possible, but we still make mistakes.  So, where do I get off telling people like you that you need to have Exceptional Customer Service?

While nobody likes to be at the receiving end of a mistake, we all know that people make mistakes.  Exceptional Customer Service requires that we first person your customer talks to solve the problem?”

Does everyone in your business know how to help an upset customer?

Do your customers know that Exceptional Customer Service is what they should expect from you?

I get a few phone calls each year from customers who don’t think they are getting Exceptional Customer Service from us.  Almost all of these calls start with, “I read in your newsletter that customer service is important to you, I don’t think I’m getting very good service…” or “A few months ago when I was on hold I heard that you wanted me to call you if I had a problem that wasn’t being taken care of…”  Sure nobody likes getting calls like this but in another way I LOVE GETTING THEM!

What’s the alternative?  For most businesses it’s a customer who really doesn’t want the hassle of complaining.  The customer who goes to the competition and not only doesn’t recommend you to others, but maybe even bad mouths you.  I love customers who give us the opportunity to MAKE THEM HAPPY.  Find a way to tell your customers that you want to know if they are not happy.

I stole an idea from Stu Leonard’s Supermarket in Connecticut.  He has a big sign with his picture that says, What Do You Like?  What Don’t You Like?  I’d Like to Know.  Every invoice we send out has a flyer that asks the same questions Stu Leonard asks.  While it is redundant to send it out with every invoice, we do.  I want to be sure that every customer knows that they should expect Exceptional Customer Service and that I want to know if they don’t get it.

Act

The video, In Search of Excellence, says most suggestion boxes get little to no use.  They say the reason is customers know that their suggestions will get no action.  Stu Leonard’s box is filled, mostly with good comments, every day.  Why do people take the time to write?  The video says it’s because they know something will be done.  If customers take the time to contact you, take the time to let them know what you are doing.

Every customer who writes to us at any of our businesses, whether it’s a good comment or a complaint, gets a response.

You can get my hardcopy book (not an e-book), The Happy Customer Handbook, 59 Secrets to Creating Happy Customers Who Come Back Time and Time Again and Enthusiastically Tell Others About You at www.TheHappyCustomerHandbook.com.  Your cost is $2.97 and that includes shipping and handling.

Think Upside Down

Think about growing your business. What are you going to do to grow your business this year? Take a minute right now and think.

If you’re like most people, when you think about growing your business you think about getting new customers. The mega retailers spend millions of dollars each year trying to get new customers to come into their stores… and it continually amazes me that once they get me into their store the customer service is often so bad I won’t ever go back.

I’m suggesting that when it comes to growing your business Think Up-Side-Down. In order to grow your business, rather than thinking about getting new customers first, think first about keeping your existing customers.

Let’s look at the numbers. Assume that “Their Store” wants to grow by 10% next year. Let’s further assume that their customer service is typical of most major retailers and 2 out of 10 customers decide they are going to take their business elsewhere because of the lousy service. Let’s assume another 5% go somewhere else for a multitude of reasons. So they lose 25% of their business each year. So now, rather than growing by 10%, “Their Store” needs to grow by 35% to hit their target growth rate of 10%.

Now let’s look at “Your Store”. You also want to grow by 10%. But because you and everyone on your staff understands that customers give each and every one of you your paycheck, and your vacations, and your raises, and everything else you get; you simply do not lose customers due to poor customer service. You do lose about 5% of your customers each year for a variety of reason – they move, they die, misunderstandings, whatever. So after you take into account losing customers, you need to grow 15% to reach your 10% growth rate.

So the morale of the story is… It’s a lot easier to grow your business if you take care of your existing customers.

When you think about growing your business Think Up-Side-Down. Think in this order:
1. What can I do to keep my existing customers?
2. What can I do to increase business with my existing customers?
and finally…
3. How can I get new customers?

Concentrate on keeping your existing customers and doing more business with your existing customers and you’ll get the Happy Customer Bonus… dozens, hundreds, maybe even thousands of people selling for you. You’ll have Happy Customers telling others about you. And then you’ll have the absolutely best kind of advertising – advertising that money can’t buy – “WORD-OF-MOUTH ADVERTISING”… and you’ll have those new customers walking into your store.

  • Here are ideas in Out-Nordstrom Nordstrom, Creating the World’s Best Customer Service that will help you keep existing customers, increase business with existing customers, and get new customers.
    Be sure everyone in your company understands Who’s The Boss. See secret #40 in Out-Nordstrom Nordstrom.
  • Be sure everyone in your company understands How To Take Care Of Upset Customers – Secret #43.
  • Can your business pass the acid test of Exceptional Customer Service? Are the huge majority of customer complaints resolved by the first person who talks to the customer? Secret #23.
  • Does everyone in your company know what exceptional customer service is? Secret #4.

You can get my hard copy book (not an e-book), The Happy Customer Handbook, 59 Secrets to Creating Happy Customers Who Come Back Time and Time Again and Enthusiastically Tell Others About You at www.TheHappyCustomerHandbook.com.  Your cost is $2.97 and that includes shipping and handling.